Position Summary

Estimating Coordinators provide the knowledge, skills and experience required to assist the Preconstruction and Construction Department. The Estimating Coordinator is responsible for the production and the gathering of project related information and then track, file and distribute this information to all related parties. This position will be accountable for maintaining all construction information up to date, consistent, and organized in an orderly fashion for all others in the project team. Moreover, the Estimating Coordinator is the forward face of Adams Group and are responsible for establishing a professional work environment that includes, fostering a positive atmosphere, promoting proactive and effective communication, facilitating problem solving and for minimizing and resolving conflicts. The primary focus of the Estimating Coordinator is to build relations with contractors to gather proposals for estimating, and keeping order of all construction documents for construction.

Primary Job Duties

Estimating Coordinator Responsibilities

• Upload and Download files from internet
• Internet research and utilizing other technology/software, as required
• Updating vendor/subcontractor information on company database
• Assist in prequalification of vendor/subcontractors
• Proofreading and assembling final proposal and bid submission for owners
• Requires thorough knowledge and understanding of process flow to ensure information released to estimators and project management is complete, accurate and well organized
• General assistance to estimating and construction staff, as required

Project Administrator Responsibilities

• Answer calls and calendar deadlines
• Document control: receive, file, track, and distribute all construction documents
• Coordinating meetings and preparing minutes
• Gather submittal from subcontractors/vendors and prepare close out documents for each project
• Effectively and accurately communicate relevant project information to the client and project team
• Communicate ideas for improving company processes with a positive and constructive attitude and developing this attitude in others.

Minimum Requirements

Working towards a degree in construction management or related field with a minimum of 2 years work experience within the construction industry.

Proven ability to manage multiple projects/activities in a dynamic fast paced environment.

Must have project scheduling and document control experience.

Superior communication and organization development skills.

Strong interpersonal skills and ability to work with cross functional teams.

Experience with the following software: Microsoft Office (Word, Excel, PowerPoint, etc.)

Document Control Programs